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Roster with CSV

Updated

Schools that do not use Clever or ClassLink can upload roster data with a CSV file. In this article, we’ll walk you through downloading our CSV template, filling it out, uploading it, and confirming that your schools and classrooms appear correctly in Multitudes.

Before You Begin

Important: Starting August 10, 2026, rostering and account setup begins for the 2026-27 school year. 

Before you begin, make sure you have a School Admin account. This process can only be completed by School Admins.

How to Roster with CSV

Download the CSV Template

  • Download the CSV rostering template here.
  • See an example of a filled-out template here.

Fill Out the Template

Important: Keep all column headers exactly as they appear in the template. You must also use only one CSV file per school. Files that combine multiple schools cannot be processed.

  1. Open the template on your desktop.
  2. Enter one row for each student.

In the grade column, enter the abbreviation provided for each grade based on the student’s grade level.

Grade Level CSV Entry
Transitional Kindergarten or Pre-Kindergarten TK
Kindergarten KG
First Grade 01
Second Grade 02

Note: PK is not accepted in the CSV upload. Use TK in the grade column for Transitional Kindergarten or Pre-Kindergarten students only if your school participates in our Research Suite. Research Suite participants should also make sure Transitional Kindergarten and Third Grade students are included in their CSV files.

Optional Fields

  • teacher_id and class_id may be used if you want to include your school’s own identifiers.
  • For private schools, the student_ssid column may not apply.

Upload the File on Multitudes

  1. Log in under your School Admin account.
  2. Click Roster.
  3. Select Sync CSVs.
Select Sync CSVs Button

      4. Select Choose Files and upload the CSV from your device to Multitudes.

      5. Notify your School Success representative when the file is uploaded

Note: If you are not sure who to contact, submit a support request.

Check Your Roster

  1. Log out and sign back in to Multitudes 
  2. Use Launch Screener or Manage tabs to check that schools, classes, and students are appearing as expected

Frequently Asked Questions

What do I do if I don't have School Admin access?

Please reach out to your School Success representative or submit a request.

Can I update my roster during the year?

Yes! If students or staff change during the year, upload an updated CSV file with the new information for your full roster using the same process you followed above. 

Can I upload only some students?

You cannot upload only part of your roster. Your CSV file must include all of the students you want in Multitudes. Any students not included in the file will not appear in Multitudes.

What should I do if my file does not upload correctly?

Check your CSV file for missing fields, changed column headers, or other formatting issues. If you still need help, submit a request and a member of our team will contact you.

Related Articles

Multitudes offers two other ways to roster your district. See the following articles for step-by-step guidance:

Related articles

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